Black Mountain Productions Inc., Green Scene Productions and Green Living Nevada, are presenting: The Indie Music Fest, May 21, 2011, being held at: Sunset Park, Las Vegas, Nevada. This is a unique annual grassroots music festival/showcase, that is not your typical festival. It is specifically designed for the unsigned indie artist, writer and musician, the environment and the community. The Indie Music Fest is also, making a major effort in the attempt to create many Green opportunities from the ground-up!
There will be many activities and some will include: 2-4 stages to support up to 40+ of the best unsigned indie bands, representing the genres of: Hip Hop, R&B, Rock, Urban, Adult Contemporary, Reggae, Ska, Punk and Rock, from all across the United States. We will have the "Indie Fest 5K Run" benefiting: Habitat For Humanity, there will be: DJ's, Music Industry VIP's, Vendors representing products and services which include: Music, Sports, Recreation and Health, Green-Eco and specialty products, a Car Show, Headliners, a Green Environment Friendly Vendor Village, The Artist Vendor Village and so much more. Our official local charities include: Habitat For Humanity and Three Square, part of Feeding America. This is certainly a one-of-a-kind event not to be missed!
Why Should I Be A Vendor At This Music Event?
Attractive entertainment & activities for the entire family from ages: 8 to 55
Over 50+ Vendor Booths *(Themed): Music, Sports, Recreation, Health, Food, Family, Eco Green Friendly and Special Services and resources
A special Green Environment Friendly Village, filled with education, products and services
All vendors have a choice of participating and being a part of the "Green Village"
An Artist Village, filled with music related education, products and services
A Car Showcase will be conducted by The Las Vegas Crusin' Association
V.I.P. Lounges, with music industry VIP's for major marketing and promotion
The Indie Fest 5K Run, benefiting: Habitat For Humanity
Celebrities and athletes, with many sports activities
Partnership with Three Square/Feeding America, helping hundreds that need food
Partnership with Habitat For Humanity. Activities assisting and benefiting the local community
4 Performance Stages: (Over 40 chosen bands) With genres of: Hip Hop, R&B, Urban, Punk, DJ's, Reggae, Ska, Adult Contemporary and Rock, from all across the United States
All booth spaces are priced the same, regardless of how close to the stage area
Major Promotion and Advertising with: Radio, Newspaper, Magazine, Internet with national coverage, E-Blasts, Viral Promotion (Facebook, Twitter, MySpace) Street Teams, Posters, Flyers, Press Release, Newsletters, Websites and much more.
Indie Music Fest Vendor Information
The Official IMF Equipment Provider
Partytime Rental, Inc., has been in business for over 25 years. They cover all events, no matter how large or small and offer some of the best pricing, with quality equipment such as: Tents, Tables, Chairs, Linens and so much more. They are the official equipment provider for all Indie Music Fest vendors. For those who may need to rent specific items to participate in the event, the following pricing has been created for you below. To order these items and more, please contact their Sales Department at: (702) 891-8533.
10x10 Tent- $85.00 (Tent needs to be secured)
Tent Side Walls: $20.00 each
Leg Weights: $6.00 each (minimum of 4)
Tables: $6.60 each (Standard 6-8' Convention Table)
Chairs: $1.00 each (Standard Chrome with Plastic White seat and back)
Linens: $7.25 each (Fits standard size Convention Table- Assorted Colors Available)
The Green Village
Vendors in the Eco-Green Village need to be aware of and adhere to the best of their ability the following green initiatives:
composting, onsite
onsite recycling
clean energy alternatives
biodegradable utensils, where appropriate
repurposed materials
waste reduction, ideally no waste
recycled paper products
booth worker carpooling, if possible
reusable water bottles for booth workers
reducing the carbon footprint wherever and whenever possible
All vendors, regardless of placement in the festival, will be offered recycling and composting.
Event Date-Hours:
May 21, 2011 -From: 11:00am - 11:00pm
Event Admission Fees:
Pre-Sale: $15.00 General Admission (All Day Pass)
$20.00 At The Door (All Day Pass)
**In conjunction with our partnership with Three Square/Feeding America, attendees who bring a minimum of 3 non-perishable food items, will receive a $5.00 discount off of the ticket price**
Venue Location: Sunset Park (Las Vegas, Nevada) *No staking or digging is allowed*
Vendor Information:
Set Up: Friday-May 20, 2011 12:00pm to 5:00pm
Saturday-May 21, 2011 6:00am to 10:00am (ONLY)
Tear Down: Saturday-May 21, 2011 11:01pm to 4:00am
All Outside booths are: 10x10 : $350.00. **(Electricity is: $25.00 Extra)** There is a strict NO STAKING OR DIGGING allowed policy in Sunset Park. To secure your tents, you can use: cement weights, water weights or other above ground devices.Tents, tables and chairs are provided by each vendor. Food Vendors, please call our office for space availabilityand food type needed. (We have a strict policy to allow no more than 2-3 of any similar product or service at our events. If you are a main sponsor, you would most likely have an exclusive at the sponsored event/activity. Black Mountain makes all attempts to keep any similar product or service booths, from being too close to their competitors)
**For those vendors who were part of the IMA event previously and wish to participate in this years event, you MUST complete a new contract, otherwsie you will not be able to participate**
Expected Attendance: 10,000+ (Low Projection)
Advertising/Promotion: National Attention: Major Promotion and Advertising with Radio, Newspaper, Magazine, Internet with national coverage,E-Blasts, Viral Promomotion (Facebook, Twitter, MySpace) Street Teams, Posters, Flyers, Press Release, Newsletters, Websites, Major Sponsorship Promotions and other activities and much more.
We are looking for unique, professional and honest vendors. We do review each vendor and we are accepting a limited number of similar types of products or services. You cannot bring anything extra, that has not been written on your approved contract. There is NO early tear-down andNO set-up is allowed on Saturday, the main day of the event, after the event has started.
(Black Mountain reserves the right to make changes to the: Vendor Package, Rules And Regulations, Entertainment, Event Times, The Venue Location, Activities, Awards & Prizes, Advertising and Promotion, at any time without notice)
Vendor Package Information
Thank you for your participation consideration, in the Indie Music Fest. Below, you will see "Vendor Package" documents for your review in PDF format. You need to click on the PDF "icon" to see all pages. You can print these documents right from your own computer. For quick processing, please print out the Vendor Application and Hold Harmless forms below, complete them and fax back to us, to hold your space for a 72 hour period. We can also, fax a complete Vendor Package to you upon request. A 50% non-refundable deposit is due at time of application and must be received within 72 hours. The balance is due 20 days before the actual event date. Please make all checks payable to: Black Mountain.
Please then make sure all requested documentation and booth fees accompany your submission to be accepted. If you have any additional questions, comments or concerns, you can contact us at: (702) 568-7108 or use the e-mail form at the bottom of the page. Incomplete packages will be returned and you will not be able to participate as a vendor. www.theindiemusicfest.com
In PDF format to the LEFT, you can view and print all Vendor application documentation. In PDF format to the RIGHT, you will view the Vendor Map for the event. If you do not have PDF capability, please click on the "Icon" below, for a FREE download from Microsoft.
New Map Info Coming Shortly!
In order to view the PDF documents above, you must have Adobe Reader on your computer. If you do not, please click on the "Icon" to the right, for a FREE download from Microsoft.
Mandatory Tattoo Health Dept Vendor Requirements
1. NAME OF EMPLOYEES WORKING IN BOOTH 2. LETTER OF EXPERIENCE FROM EACH ARTIST 3. COPY OF STUDIO LICENSE 4. COPY OF HEPATITIS VACCINATION (IF AVAILABLE) 5. COPY OF HEALTH CARD INSURANCE 6. COPY OF RED CROSS CERTIFICATION 7. ACKNOWLEDGEMENT OF INSTRUCTIONS (SIGNED) 8. ACKNOWLEDGEMENT OF AFTERCARE INSTRUCTIONS (SIGNED) 9. ACKNOWLEDGEMENT OF HAND WASHING PROCEDURE (SIGNED) 10. ACKNOWLEDGEMENT OF RELEASE FORM (SIGNED) 11. COMPLETED HEALTH DEPARTMENT APPLICATION 12. ENCLOSED MONEY ORDER OR CASHIERS CHECK FOR $145.00 TO HEALTH DEPARTMENT
The Nevada Health Department requires (by law) that every artist obtains a temporary license for the show. We negotiated a special fee for $145 per artist for the temporary license. The temporary license fee is to be paid directly to The Nevada Health Department, and separate from the Artist Space rate. Please visit www.cchd.orgif you have any questions.
RULES GOVERNING THE EXHIBIT
1. The word “Sponsor” as used herein shall mean the sponsoring organization/promoter, association, it’s officers, agents or employees managing the exhibit, event or festival/showcase.
2. Eligible Exhibits. The Sponsor reserves the right to determine the eligibility of any company, organization, group or individual, or product or service for inclusion for the event.
3. Limitation Of Liability. The exhibitor agrees to make no claim for any reason whatsoever, including negligence, against the Sponsor, it’s members, agents, employees, partners, independent contractors or the lessors or owners of the exhibit premises for loss, theft, damage or destruction of property; nor for any injury to himself, employees or attendees while in the exhibit quarters. Each exhibitor should purchase his/her own vendor insurance coverage.
4. Defacing of Building. Exhibitors are liable for any and all damage caused by fastening displays or fixtures to the building floors, walls or to the standard booth equipment provided, or for damage caused in any other manner. Exhibitors may not paint, lacquer, use adhesives or any other coating to building walls and floors or to booth equipment provided by the show Sponsor.
5. Display Dimensions. With the exception of island and peninsula booths, maximum exhibit height is 8 feet with no more than 4 feet from the back of the exhibit. Exhibitors in island and peninsula spaces wishing to go beyond 8 foot height, must submit display sketch for management approval. Where an unfinished portion of an exhibit is exposed, the offending surface must be made presentable at the expense of the exhibitor.
6. Sound Devices. The use of devices for mechanical reproduction of sound or music is permitted, but, must be controlled. Sound of any kind must not be projected outside the confines of the exhibit booth.
7. Rejected Displays. The exhibitor agrees that his/her exhibit shall be admitted and shall remain from day to day solely on strict compliance with rules herein laid down. The Sponsor reserves the right to reject, eject or prohibit any exhibit in whole or in part, or any exhibitor or his/her representatives, with or without giving cause. And, if an exhibit or exhibitor is ejected for violation of these rules or for any other stated reason, no return of retinal shall be made for either case.
8. Insurance. Fire and theft insurance, if so desired must be taken out by each exhibitor at his/her own expense. Sponsor is not responsible for insurance, nor for insurance offerings.
9. Labor. Exhibitors must comply with union rules where applicable. Upon labor will be made available, if the property/venue location so calls for it. Any extra union labor expenses charged, are the sole responsibility of the participating exhibitor.
10. Exhibitor Representatives Responsibilities. Each exhibitor must name at least one person to be his/her representative in connection with installation, operation and removal of exhibit. Such representative shall be authorized to enter into such service contracts, as may be necessary and for which the exhibitor shall be responsible. Sponsor reserves the right to have the exhibit installed at the expense of the exhibitor, if work has not commenced on installation by 3:00pm of the day proceeding the show/event/festival or showcase opening.
11. Rescheduling Of Event Policy and Sponsors Rights. In the event that the exhibit is booked in any specific or usual public venue location (Convention Center, Club, Theatre, Sports Facility or any other outdoor/indoor property location) certain events can pre-empt the exhibit, I.e. Acts of God, police action, governmental emergency use of buildings, investment cancellations or any other activities beyond the Sponsors control, or at the discretion of management etc., If the
exhibit is not held within 18 months, from the date of the original signed contract/agreement, all exhibit fees paid will be returned without question. The Sponsor/management at any time in charge of the event, shall have the right to change any and all activities, entertainment, venue location/style, marketing, advertising and etc., without any further notification.
12. Exhibit Logistics. Detailed data, in the form of an Exhibitors Information Kit (as with this attachment) will be provided to each exhibitor in ample time for advance planning, based upon the exhibitors information request. The Kit will contain information regarding all rules and regulations, liability waivers and agreements, labor, electrical services, rental items, exhibit hours and location and etc. Service order forms will be provided upon need or request and should be returned promptly!
13. Attendance. The Sponsor will have the obligation and responsibility to market and promote the event to the best of abilities available. However, the Sponsor does not guarantee any specific number of attendance, but, shall have sole control over attendance at all times.
14. Sub-Leasing. Exhibitors may not sub-let their space, nor any part thereof.
15. Security. The Sponsor will be responsible for event security where applicable, during the course of the exposition. The duty of security will be to protect the general exhibit against fire or other catastrophes as well as the attendees. Neither the Sponsor, Exposition, Management, nor the owners or lessors of the exhibit premises will assume any responsibility for exhibitor’s personal property. It is suggested that the exhibitor insure his/her property against loss and theft.
16. Fire & Safety Laws. Federal, Sate and City Last MUST be strictly observed. Cloth decorations must be flameproof. Wiring must comply with the local fire department regulations and underwriter’s rules. Smoking in exhibits is forbidden. Crowding will be restricted. Aisles and fire exits cannot be blocked by exhibits. No decorations of paper, pine boughs, leafy decorations or tree branches are allowed. Ask for additional event fire and safety requirements.
17. Amendments to Rules. Any and all matters or questions not specifically covered by the proceeding rules and regulations shall be subject solely to the decision of the Sponsor. These rules and regulations may be amended at any time by the Sponsor and all amendments so made shall be binding on exhibitors equally with the foregoing rules and regulations.
18. Cancellation of Exhibit Space. 50% of the total exhibit space is due upon assignment of space and is NOT refundable. In the event of cancellation, this deposit amount is NOT refundable. 30 days prior to the exhibit date, the total remaining exhibit space cost is due. In the event of cancellation, exhibitor remains liable for all fees. Exhibitor agrees to pay all collection costs and attorney fees necessary to collect past due space rental fees due.
19. Acts of God, Fires, Strikes, Etc. In the event that any outside cause, such as war, fire, strike, or other emergency, prevents the exhibit from being held, the exhibition management may retain such part of exhibitor’s rental as shall be required to recompense management for expense incurred up to the time such contingency still shall have occurred.
20. Compliance with Laws. Exhibitors MUST comply with any and all laws, rules, regulations and ordinances in force by management, Federal, State or by property/lessor ownership.
Partners And Sponsors
We Support All Environmental Friendly Organizations
Contact Information
Should you have any additional questions or need more information about the Indie Music Fest, or would like to request a Vendor Package, you can contact our office at: (702) 568-7108, or your can use the e-mail form below. Please make sure your provide complete and accurate information for the best response to your needs. Comments and suggestions are always welcome!
Black Mountain Productions Inc. Attn: Indie Music Fest P.O. Box 91941 Henderson, NV 89009 (702) 568-7108 Fax (702) 568-7760
The companies, organizations and groups listed on these website pages, are professional businesses. Black Mountain Productions Inc., it's agents and/or representatives, do not endorse or recommend these companies, organizations and/or groups or their services.
(Black Mountain Productions Inc., reserves the right to make any and all changes to the: Artist Rules And Regulations, Entertainment, Band line-ups, Workshops and Panels, Event Times, Vendors Applications And Packages, The Venue Location, any and all Activities, Awards & Prizes, Advertising and Promotion, etc., at any time without notice)
